IMPORTANT NOTE: Graduate Teaching Assistants (GTAs) must also go through the credentialing process. For instructions on credentialing GTAs, see this article: https://ospie.freshdesk.com/support/solutions/articles/2100028271-credentialing-graduate-teaching-assistants-gtas-
The faculty credentialing process is initiated by departments with the submission of a complete package through this support portal. The package is processed by the Vice Provost for Strategic Planning and Institutional Effectiveness and returned to the department through this portal.
The goal of faculty credentialing is to ensure that faculty with the appropriate education and experiences are assigned to courses in their discipline, and are able to address the student learning outcomes of the courses assigned to them. The credentialing process assesses the ‘fit’ between the proposed instructor’s degrees and experience, and the learning outcomes of the course. Please refer to the "SACSCOC Guidelines for Faculty Credentials" (attached to this article) for more information.
You will need to gather the following information for submission:
- "NCAT Faculty Credentialing and Qualification Form" (attached to this article)
- Provide a working link for the job posting.
- The proposed faculty's name and rank (please make sure you specify the correct rank based off the attached "NTTF Chart" document)
- Course/s the faculty intend to teach: Code, Title, description, credit hours (no more than 12 per semester), CIP code, term and year (see attached "Course Catalog" document)
- Updated faculty CV (please do not send one from 1983)
- CIP codes for faculty degrees earned. CIP codes can be found online at: https://nces.ed.gov/ipeds/cipcode/search.aspx?y=55
- Copies of faculty's transcripts for all degrees awarded (must be clear and legible, in English with award date, major and the awarding institution's name must be visible on the transcript).
We accept unofficial transcripts, but here is the order of preference and rationale:
1 - Official transcripts, if available, are always the best.
2 - Copies of official transcripts are accepted, especially if the candidate earned the degree some years back.
3 -Unofficial transcripts are typically used only by students, so we don't want to use them too often.
Please follow additional directions outlined in the attached "NCAT Faculty Credentialing Form." All signatures should be electronic Signatures.
In the new form, Digital signing is required. The chair signs the form digitally by clicking on the chair space, which then opens a new window. In this new window, click more, then the digital signature will appear in the Chair space. Next, save the digitally-signed form with a revised name (for example add "Chair signed" to the name) and send it to the dean for their signature.
Please Note that the process it might require some setup if the digital signature has not been used yet.
For more details please click on the link
- Upload the "NCAT Faculty Credentialing Form" (attached to this article), faculty transcripts, and faculty CV as PDF files.
- Name the file according to the Faculty's Name (ex. "JaneDoe.pdf" )
- Submit all credentialing packets to The Office of Strategic Planning and Institutional Effectiveness (OSPIE) for approval through this portal. (ospie.freshdesk.com)
- Please click on "New support ticket" and follow the prompts. In the 'title' field, please input 'Credentialing - Faculty's Name' (ex. Credentialing - Jane Doe). Please be sure to specify the "Request Type" as "Credentialing," so the ticket can be routed appropriately. Not doing so can delay your request.
- Attach your scanned PDF package to the credentialing request ticket by clicking on the "paperclip" symbol at the bottom of the ticket (max file size is 15 mb), then click "Submit." Only submit one faculty credentialing packet per ticket.
- You will receive approval through the Freshdesk customer support portal and notification via email. Please direct ALL correspondence concerning your request through the original ticket you created in the Freshdesk customer support portal at: ospie.freshdesk.com
Not following these procedures can delay your request, or cause your request to be denied.